Mentor Meeting Summary

• Date: June 12th, 2026

Kick-off

• Discussed our plans for the new semester and the intended workflow for upcoming sprints.
• Reviewed how we plan to organize development and track progress throughout the semester.

Mentor Feedback

Team Workflow

• We were encouraged to maintain a consistent sprint-based workflow with regular planning and progress tracking.
• The importance of keeping the project board up to date and ensuring task visibility was reinforced.

Extra Work Process

• We were advised to establish a clear process for handling work completed outside of planned sprint tasks.
• Any additional work should be documented and tracked to maintain transparency and ensure all contributions are visible.

Meeting Structure

• Future mentor meetings will continue on a regular schedule.
• Meetings should focus on project progress, process improvements, and any blockers encountered during the sprint.

Project Presentations

• The presentation format for this semester was explained.
• Presentations will include both in-person and online team members.
• We should ensure responsibilities are distributed clearly and prepare the presentation so that all team members can participate effectively regardless of location.

Action Items

• Define a process for documenting and tracking extra work completed outside the sprint plan.
• Continue following a structured sprint workflow with regular planning and status updates.
• Prepare for the updated presentation format, including coordination with remote team members.